Export Control Specialist
The Export Control Specialist provides essential operational and administrative support to the U.S. Export Compliance team. This individual serves as a primary point of contact for routine export activities, acting as a critical liaison between internal business functions and the Export Control team.
The ideal candidate is a highly organized, proactive multi-tasker who thrives in a fast-paced environment. You must be comfortable managing a diverse portfolio of daily responsibilities ranging from real-time transaction screening and document control to long-term project support while ensuring the business remains in full alignment with EAR and ITAR regulations. This role requires a detail-oriented professional who can pivot quickly between administrative tasks and regulatory research without losing accuracy or momentum.
Key Responsibilities
1. Routine Compliance & Tactical Execution
Screening & Due Diligence: Execute daily Restricted Party Screening (RPS) for suppliers and partners using Compliance Catalyst and OCR; document and archive all results.
Shipment Clearance: Act as the first line of defense for shipment holds; track down missing export elements (e.g., End User Statements, ECCNs) and support FAL and Kinston sites to ensure outbound flow.
EEI & ACE Management: Review Electronic Export Information (EEI) filings against commercial invoices for accuracy; resolve filing discrepancies.
System Administration: Serve as the primary admin for the OCR system, including user onboarding/offboarding and profile maintenance. Manage OCR PO and invoice.
2. Licensing & Regulatory Support
Application Support: Assist Senior Managers in preparing and submitting export license applications via SNAP-R and monitoring license status.
Jurisdiction & Classification: Support the Commodity Classification (CCATS) process by reviewing supplier data and maintaining the master classification database.
Exemptions & Exceptions: Ensure all recordkeeping requirements are met prior to the use of ITAR Exemptions or EAR Exceptions.
3. Data Management & Internal Communications
Digital Ownership: Full ownership of the Export Control internal Google Site; ensure all policies, forms, and updates are current.
Information Architecture: Lead the migration of historical compliance data from legacy network drives to organized Google Drive structures.
New Hire and Candidate Screening:
Manage routine ServiceNow onboarding for new personnel, including providing Export Control new hire orientations.
Process Secure Hiring alerts and conduct necessary screening of candidates.
4. Subsidiary Responsibilities
Multi-Entity Coordination: Act as a tactical resource for various subsidiaries, assisting in the alignment of their local processes with the central Airbus Export Control Internal Control Plan (ICP).
Internal Controls Assessment: Assist in the collection, organization, and auditing of evidence required to achieve and maintain the ICSA Level 4 rating across all U.S. sites.
Perimeter-Wide Screening: Perform centralized Restricted Party Screening (RPS) and due diligence for diverse business lines, ranging from commercial aerospace and satellite technology to robotics and aftermarket parts.
Site-Specific Troubleshooting: Provide administrative support to Export Points of Contact (EPoCs) at the 15+ sites, helping to resolve daily shipping holds and regulatory queries.
Corporate Mandate Execution: Support the rollout of corporate-led compliance initiatives, ensuring that policies are effectively communicated and implemented across all business entities in the perimeter.
5. Tracking, Reporting & Auditing
Compliance Logs: Maintain the daily Technology Transfer Log and the Master Tracker for Government Inquiries.
EPoC Coordination: Manage the Export Point of Contact (EPoC) roster, identifying gaps and ensuring all sites have nominated representatives.
Regulatory Intelligence: Conduct routine research into BIS, OFAC, and DDTC enforcement actions (specifically aerospace trends in China/Russia/Iran) and draft executive summaries for leadership.
Recordkeeping: Maintain rigorous audit trails for all classifications, licenses, and shipments in accordance with U.S. Government regulations.
6. Training & Logistics
Program Coordination: Manage the logistics for site-wide training sessions (HRBP, Procurement, Engineering), including scheduling, invitations, and attendance tracking.
Meeting Management: Set agendas for monthly compliance calls and record actionable minutes to drive project completion.
Required Qualifications
Experience: 2-4 years of experience in export compliance, international logistics, or a paralegal role within a highly regulated industry (Aerospace/Defense preferred).
Regulatory Knowledge: Basic to intermediate understanding of the EAR and ITAR.
Technical Skills: Proficiency with OCR or similar GTM software, ACE/AES, and SNAP-R. High proficiency in Google Workspace (Sheets, Sites, Drive).
Attributes: Exceptional organizational skills and the ability to manage high-volume administrative tasks with a high degree of accuracy.
Communication: Ability to defend compliance values professionally when interacting with external vendors and internal stakeholders.
Equal Opportunity: Airbus is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Airbus is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
As a leader in our field, Airbus provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.
As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.
Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.
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