This position is responsible for ensuring the accurate and timely payment of all company invoices, Purchase Card payments, legacy check requisitions and escheat notifications. This position is also responsible for completing and filing all assigned company billing and General Ledger reconciliation in an accurate and timely manner.
MAJOR RESPONSIBILITIES AND AUTHORITY
Ensure all company invoices are processed according to Accounts Payable (AP) guidelines which include verifying approvals, calculations, and coding of company invoices, and ensure timely and accurate payment is made.
Assist in the process of opening, sorting, and scanning of all AP mail.
Ensure applicable 1099 data is captured during the processing of all AP checks.
Process Escheat (90 days and 13-month letter) notifications.
Coordinate and respond to Internal Revenue Service (IRS) Levies.
Coordinate assigned billings from the Texas Farm Bureau (TFB) Building Corporation and ensure that proper allocations are applied.
Organize and maintain all Information Systems (IS) agreement physical and electronic files relevant to computer hardware, software, and services.
Help monitor agreement files for time sensitive obligations as stipulated in any agreement and initiating activity to fully resolve the obligation.
Process assigned check requisitions in a timely manner.
Research previously paid items, outstanding invoices, etc. as requested by departmental approvers.
Reconcile and file the monthly Casual, and quarterly Mutual, sales/use tax reports with the Texas State Comptroller by stated deadlines.
Remain familiar and informed of all AP position duties and perform them in the absence of the person responsible if needed.
Provide auditors with worksheets concerning AP and expense allocations.
Prepare various reports and analysis in area of responsibility, when requested.
Perform special assignments, as requested.
Notify the AP Supervisor of any matters that question or conflict with Company policies and practices.
Other duties as assigned.
High school diploma or equivalent.
Experience in accounts payable, accounting or bookkeeping, preferred.
Ability to 10-key by touch.
Strong analytical skills.
Working knowledge of PC based computer software (Microsoft Office).
Good working knowledge and basic proficiency in Microsoft Excel, preferred.
Good interpersonal verbal skills, both face-to-face and over the phone.
Ability to plan, organize, and complete detailed work independently or in a team environment.
PHYSICAL REQUIREMENTS
Occasional long, irregular work hours.
Travel as required.
Repeated use of PC, telephone, and office machines.
Extended periods of sitting and concentrating.
Occasional bending, twisting, crouching, pulling, pushing and reaching in an office environment.
Occasional lifting and moving items weighing up to 30 lbs.
REVISED: July 2025
