Preference for Hiring in Employment

It shall be the policy and practice of the Corporate Employers to recruit Corporate Team Members according or the following priorities:

First: Qualified candidates who are enrolled members of the Pueblo of Pojoaque.
Second: Qualified candidates who are not enrolled members of the Pueblo of Pojoaque, but who are spouses, significant others, or children of enrolled members of the Pueblo of Pojoaque. 
Third: Qualified candidates who are enrolled members of another (Non-Pojoaque) Indian Tribe.
Fourth: Other qualified Candidates 

JOB PURPOSE:  Provide clerical/administrative support to Directors and Sales Manager in coordinating and disbursing information relating to sales and service.  

ESSENTIAL FUNCTIONS:

• Data entry using Delphi, Microsoft Word, and Excel. Examples include correspondence, reports, marketing pieces, direct mail, contracts, internal forms, schedule of events, report of conventions, histories, typing annual/trimester reviews.
• Copying and distribution of internal/external letters, forms, bookings, contracts, resumes, room lists, schedules, and mail.
• Special projects, as required, include the following: Incentive Manual, D-base reports, creating and updating forms, and correspondence.
• Email correspondence directed by managers as needed.
• Filing, faxing, and distribution of incoming mail.
• Maintenance of computer data for Sales Department, including updating and troubleshooting.
• Analysis of weekly correspondence and Holiday Analysis Report.
•  Prepare and process purchase orders and check requests.
• Maintain personnel files, including time and attendance records.
• On-going staff training using Microsoft Word, Delphi, and Microsoft Outlook Web Access.
• Add new staff to Delphi/Network.
• Network Backup/Restore tape.
• Cancel bookings/change status in Delphi.
• Run Delphi Call Reports.
• Update Performance Summary Report.
• Data Entry of Team Member meetings in Delphi.
• Setup/delete and print new booking auto traces in Delphi.
•  Other duties as assigned

REQUIRED QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES):

• Ability to read, write, and speak the English language fluently to interact with staff.
• Basic mathematical skills
• Computer literate to create special forms
• Interpersonal skills to deal with staff.
• Valid Driver’s license required
• Travel required.
• Must be at least 21 years of age.

REQUIRED EDUCATION OR COMBINATION OF EDUCATION AND EXPERIENCE:

• High School Diploma or GED.
• Three to Five years of secretarial experience.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: 

• Office/Hotel setting; Shift work; Required to work weekends, holidays, and overtime   
• Standing-5% /Walking-15% /Sitting-80%; Office setting.
• Occasional lifting and carrying up to 25 lbs
•  On 24-hour emergency call.