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002-BBNCEF-AK0-17: Office Administrator*
LocationAK05 - Alaska, Anchorage
City (if not listed above)
CompanyBBNC Education Foundation
Date Opened10/23/2017
Position ScheduleFull Time
  
Description
The Office Administrator provides administrative support for the Bristol Bay Native Corporation Education Foundation (BBNCEF) and serves as a point of contact to the Foundation’s board of directors. The position has broad responsibility for the maintaining the Foundation’s organizational calendar, creation and management of donor and contact management systems, and monitoring of budget, assets and contracts.

Essential Duties & Job Functions:
• Serves as Board Liaison to BBNCEF’s board of directors, including booking travel for members of the board and arranging reimbursements;
• Responsible for annual calendaring of Board and Committee meetings, as well as ad hoc work groups;
• Creates timelines and manages assemblage and timely distribution of board and committee meetings materials;
• Takes accurate minutes of board and committee meetings;
• Arranges for rooms and oversees adequate set up for board and committee meetings, including ordering meals;
• Serves as primary liaison to the finance department; creates check requests and process payments received by the foundation;
• Assists in the creation and monitoring of organizational budget; ensures accuracy of monthly financial statements, and tracks all foundation contracts;
• Primarily responsible for maintaining of donor and contact management system, including processing all gifts, and ensuring that thank you notes and receipts are delivered in a timely fashion;
• Responsible for maintaining organization operational files, and creation records retention system;
• Maintains tracking of foundation-owned assets and refresh schedules;
• Track and order office supplies;
• Responsible for general upkeep of foundation office space, including storage solutions. Liaise with building maintenance staff as needed;
• Maintain all administrative documentation (such as desk manuals);
• Serves as first line of welcoming for phone calls and occasional walk-in visitors;
• Produces letters, emails, and reports that are professional and accurate. Copy edits other staff members’ materials when requested;
• Communicates with respect, professionalism, and confidentiality when dealing with foundation, personnel, applicant and grantee information.

Knowledge, Skills, And Abilities:
• Strong interpersonal and communication skills
• Ability to establish and maintain effective working relationship with a wide range of individuals. Motivated and results oriented.
• Thorough knowledge of proper grammar, advanced vocabulary, spelling, editing, and proofreading skills
• Discretion and ability to work with confidential information
• Ability to work as a team member
• Demonstrated problem-solving skills
• Ability to multi-task and work effectively in a time-sensitive environment
• Demonstrated ability to handle stress due to deadlines
• General knowledge of Bristol Bay culture and heritage
• Proficiency in Office Suite, including Outlook, with ability to learn donor management software.

Education
• Associate’s degree (business, accounting, or non-profit/public administration preferred)
Experience
• Five years of progressive work experience in office management, or in nonprofit management
Special Requirements/Certifications
NL
Physical Requirements
• Work environment includes various locations in office and other public buildings and use of computer, audio/visual and general office equipment
• Limited travel to rural and remote villages in the Bristol Bay region by small plane
• Physical Demands: Sitting, standing, walking and occasional lifting up to 25 pounds