You will be asked to provide three (3) professional references and the past five (5) years of education and employment history.  The application is 9 steps and typically takes 9-11 minutes.

This description is intended to describe the essential job functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned, and management may, with or without notice, add or change the duties at any time.

Notice to Applicants: All applicants offered employment with Chugachmiut will be subject to a background investigation. Offers of employment are contingent on the successful completion of a background investigation conducted in accordance with Chugachmiut policy and Public Law 101-630. Every offer of employment with Chugachmiut will be made contingent on a background investigation. The nature and extent of the investigation will depend on the job duties of the position for which an offer is made.

USE OF INFORMATION OBTAINED IN A BACKGROUND INVESTIGATION

Information obtained from a background investigation will be considered for employment purposes as permitted by federal and state law and in accordance with Chugachmiut’s policy. Information will be reviewed to determine:

• Whether an individual made false statements or material omissions on an application for employment or during an interview;
• Whether an applicant or employee, based on the job duties of the position in question, poses a threat to security and/or employee safety in the workplace; and
• The likelihood of an applicant or employee being successful and productive on the job.

Under the direction of the Deputy Director, the Records & Information Manager is responsible for the organization’s records & information management. Responsibilities include organizing and standardizing Chugachmiut’s records and information management program, including entering inventory, records retention information, and updates into electronic records management database(s) and disposal. The position operates and maintains Central Records for accurate and timely reference, retrieval, and disposal activities. The position also directly manages and supervises Reception and provides direct oversight and supervision of the Administrative Assistant. 

• Coordinates staff and equipment resources to efficiently use information throughout the organization.
• Inputs information into the proper database software. Prepares labels and folders for inclusion into Chugachmiut Central Records or assists with digitizing records.
• Assists departments in understanding and complying with company file plans and records series.
• Supports organization-wide records retention efforts regardless of the type of media storage. Works with management to ensure retention schedule complies with regulations, statutes, division needs, and other criteria.
• Performs specific database queries and reports. Locates information requested for staff, audits, and litigation.
• Receives and processes records for transfer to inactive storage.
• Files, retrieves, and distributes records as requested for users and maintains an accurate chain of custody and confidentiality: Re-files records, files, and storage containers.
• Follows up with users on records that are checked out.
• Maintains daily activity statistics and provides information to direct supervisor as requested.
• Ensures implementation of the retention policy.
• Keeps up-to-date on issues related to records management through literature review, specialized courses, and participation in professional organizations.
• Ensures adequate supplies are maintained for Central Records, Reception, and breakrooms/kitchens. 
•  Supervises and provides occasional backup support for the Receptionist and Admin Assistant.
• Maintains photographs for files. 
• Conforms to safety policies and general housekeeping practices.
• Performs other duties as assigned or required.
• Demonstrates sound work ethic, flexibility, and dedication to the position.
• Demonstrates a positive attitude and respect and possesses cultural awareness and sensitivity toward clients and co-workers.
• Keeps customer service and the organization’s mission in mind when interacting with all clients, co-workers, and others.
• Expected to be prepared to start shift on time, meet attendance standards, and work the hours necessary to perform the essential functions of the job.
• Employees are expected to embrace, support, and promote the core values of respect, integrity, trust, compassion, and quality, which align with Chugachmiut’s Mission and Vision through their actions and interactions with all patients, staff, and others.
• Conforms to Chugachmiut policies, strict employee confidentiality, and HIPAA regulations.
• May volunteer as time allows on the Chugachmiut events planning committee and decoration committee for the annual employee Christmas party, children’s Christmas party, annual employee picnic, and other events as indicated.
• Performs other duties as assigned ore required.

• Bachelor’s degree in Records Management or a related field is preferred but must work towards a bachelor’s degree as outlined in a professional development plan. 
• Minimum 3-5 years of management experience with records management
• Valid driver’s license

Hours of work are Monday to Friday, 8:30 a.m. to 5:00 p.m., with one hour for lunch. This is a full-time position that works 37.5 hours per week. Chugachmiut maintains a drug/alcohol-free and non-smoking work environment.  

Benefits: Chugachmiut offers its employees a generous and robust benefits package. Please visit www.chugachmiut.org for a complete list of our benefits.