You will be asked to provide three (3) professional references and the past five (5) years of education and employment history.  The application is 9 steps and typically takes 9-11 minutes.

This description is intended to describe the essential job functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned, and management may, with or without notice, add or change the duties at any time. Employees are employed “at will”.

Notice to Applicants: All applicants offered employment with Chugachmiut will be subject to a background investigation. Offers of employment are contingent on the successful completion of a background investigation conducted in accordance with Chugachmiut policy and Public Law 101-630. Every offer of employment with Chugachmiut will be made contingent on a background investigation. The nature and extent of the investigation will depend on the job duties of the position for which an offer is made.

USE OF INFORMATION OBTAINED IN A BACKGROUND INVESTIGATION

Information obtained from a background investigation will be considered for employment purposes as permitted by federal and state law and in accordance with Chugachmiut’s policy. Information will be reviewed to determine:

• Whether an individual made false statements or material omissions on an application for employment or during an interview;
• Whether an applicant or employee, based on the job duties of the position in question, poses a threat to security and/or employee safety in the workplace; and
• The likelihood of an applicant or employee being successful and productive on the job.

Reporting to the Human Resources Manager, the HRIS Coordinator provides administrative and technical support to the organization in all phases of Human Resources and Systems Management, assuring continuity and compliance with organization policies and procedures.  The position manages the HR information systems used for data entry, data tracking and the data information requirements of Chugachmiut’s human resources (HR) management operations in addition to HR Technician work as necessary for active and inactive positions.

• Maintain HRIS system integrity and data entry for:
  1. Credentialing and re-credentialing software,
  2. Recruitment software,
  3. HRMS, and
     
  4. SharePoint.
• Provide clerical support to the Human Resources Department.
• Prepare/develop documents for mass mail out projects.
• Maintain administrative-filing systems to ensure efficient documents retrieval.
• Recruitment, processing of all applications to include, job advertisements, preliminary background checks, correspondence with applicants, and maintaining communication with hiring manager on status of vacant position.
• Process of criminal background checks timely.
• Assists in the process of credentialing for new employees, to include verification of past and present employment.
• Assist with new hire and benefits packets.
• Assist employees in completing all new hire, benefits, and workman’s compensation forms.
• Will assist HR Manager in processing workers' compensation claims and FMLA and follow-ups.
• Process new hire paperwork and benefits immediately after orientation is complete in the absence of the HR Generalist. 
• Process personnel action forms (PAFs) timely to payroll.
• Timely process termination of employees to include: separation information and required documents for COBRA/TCC for eligible employees.
• Customarily and regularly exercises discretion and independent judgment required to complete assignments. 
• Completes special projects as requested.
• Conforms to safety policies and general housekeeping practices.
• Demonstrates sound work ethics, flexible, and shows dedication to the position.
• Demonstrates a positive attitude, is respectful, and possesses cultural awareness and sensitivity toward clients and co-workers.
• Keeps customer service and the mission of the organization in mind when interacting with all clients, co-workers, and others.
• Expected to be prepared to start shift on time, meet attendance standards, and work the hours necessary to perform the essential functions of the job.
• Employees are expected to embrace, support and promote the core values of respect, integrity, trust, compassion and quality which align with Chugachmiut’s Mission and Vision through their actions and interactions with all patients, staff, and others.
• Conforms to Chugachmiut policies, strict employee confidentiality, and HIPAA regulations.
• Performs other duties as assigned or required.

• AA Degree required.
• 4 years’ experience providing technical administration support.
• Computer Skills to include word processing, Excel, PowerPoint, & HRIS.

This is a full-time position that works 37.5 hours per week and 1,950 hours per year. Hours of work are Monday to Friday, 8:30a.m. to 5:00 p.m., with one hour for lunch. Chugachmiut maintains a drug/alcohol an non-smoking work environment.  

Benefits: Chugachmiut offers its employees a generous and robust benefits package. Please visit www.chugachmiut.org for a complete list of our benefits.