You will be asked to provide three (3) professional references and the past five (5) years of education and employment history.  The application is 9 steps and typically takes 9-11 minutes.

This description is intended to describe the essential job functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned, and management may, with or without notice, add or change the duties at any time. Employees are employed “at will”.

Notice to Applicants: All applicants offered employment with Chugachmiut will be subject to a background investigation. Offers of employment are contingent on the successful completion of a background investigation conducted in accordance with Chugachmiut policy and Public Law 101-630. Every offer of employment with Chugachmiut will be made contingent on a background investigation. The nature and extent of the investigation will depend on the job duties of the position for which an offer is made.

USE OF INFORMATION OBTAINED IN A BACKGROUND INVESTIGATION

Information obtained from a background investigation will be considered for employment purposes as permitted by federal and state law and in accordance with Chugachmiut’s policy. Information will be reviewed to determine:

• Whether an individual made false statements or material omissions on an application for employment or during an interview;
• Whether an applicant or employee, based on the job duties of the position in question, poses a threat to security and/or employee safety in the workplace; and
• The likelihood of an applicant or employee being successful and productive on the job.

Receptionist/Administrative-Assistant Duties:

• Initiate and receive telephone calls and virtual meetings on various platforms; schedule and arrange multiple meetings between the ACE Program, student, parent, and other stakeholders as assigned.
• Helps parents complete ACE documents (e.g., registration packets) to assist with exchanging correct information between schools and home. 
• Promptly and warmly, answers a multi-line telephone system. Screens, routes/refers calls to the proper person or voicemail professionally.
• Provides general information about available services
• Maintain strict client and program confidentiality and excellent customer service for parents, providers, and other program stakeholders.
• Coordinate and follow up all parent, student, and provider referrals.
• Retrieve and keep student records for all students taking part in the ACE Program.
• Helps with data entry, maintenance, and prompt submission of required student ACE documents, student data, and other required documentation for statistical reports
• Helps in preparing and delivering outgoing and incoming mail following established procedures.
• Ensure the reception suite is kept neat, organized, and up to date.
• Operate and maintain a variety of office equipment including, but not limited to, multi-line phone systems, laser printers, copy machines, postage meters, and computers.
• Help prepare and coordinate conferences, meetings, community events, and accommodations for students, caregivers, and providers.

Administrative Assistant Duties: 

• Helps with students, caregivers, and providers' data entry
• Creates and keeps approved direct service spreadsheets and lists. Update annual renewals of student information per program policy and procedures.
• Assist with filing for the HR (Background Check Information).
• Assist with significant group orientations to assemble packets, set up, and present information about the program.
• Assists with clerical duties for the Administration team
• Executes special assignments and tasks as assigned by the ACE Manager. 
• Must demonstrate strong written and oral communication skills.
• Works well on a team to coordinate coverage and tasks/project completion.  
• Works cooperatively with others to achieve customer/employee satisfaction.
• Assisted with schedules and organized company and departmental activities
• Provides general administrative support as directed by the supervisor.
• Demonstrates attention to detail  
• Demonstrates sound work ethics and flexibility and shows dedication to the position.
• Demonstrates a cheerful outlook, is respectful, and has cultural awareness and sensitivity toward clients and co-workers.
• Keep customer service and the organization's mission in mind when interacting with all clients, co-workers, and others.
• Expected to be prepared to start shift on time, meet attendance standards, and work the hours necessary to perform the job's essential functions.
• Employees are expected to embrace, support, and promote the core values of respect, integrity, trust, compassion, and quality, aligning with Chugachmiut's Mission and Vision through their actions and interactions with beneficiaries, staff, contractors, and others.
• Conform to Chugachmiut policies, strict employee confidentiality, and HIPAA regulations.
  
• Performs other duties as assigned.

• High School graduate or GED required.
• Up to three years of administrative assistant/clerical experience.
• Valid driver's license preferred.

Hours of work are Monday to Friday, 8:30 a.m. to 5:00 p.m., 37.5 hours per week. Chugachmiut maintains a drug/alcohol and non-smoking work environment.

Benefits:  Chugachmiut offers its employees a generous and robust benefits package. Please visit www.chugachmiut.org for a complete list of our benefits.